Privacy & Data Policy

Effective Date: January 1, 2026

1. About Applied Radiation Oncology

Applied Radiation Oncology is a medical trade journal published by Anderson Publishing, Ltd. We provide educational and professional content for imaging professionals, primarily in radiation oncology, through digital publications, digital platforms, accredited continuing medical education (CME) programs, webinars, and live, virtual, and on demand events.

For purposes of applicable data protection laws, including the EU General Data Protection Regulation (GDPR), Anderson Publishing, Ltd. is the data controller of personal data processed under this Privacy & Data Policy.

Contact Information
Anderson Publishing, Ltd.
180 Glenside Avenue
Scotch Plains, NJ 07076
United States

Privacy Inquiries
privacy@appliedradiology.com
(908) 301-1995

2. Scope of This Policy

This Privacy & Data Policy explains how we collect, use, store, share, and protect personal data when you:

  • Visit our websites
  • Subscribe to or receive our publications
  • Create an online account
  • Submit manuscripts or other content
  • Register for webinars, CME activities, or events
  • Interact with our communications, marketing, or partners

This policy applies to individuals in the United States, the European Union (EU), the European Economic Area (EEA), California, and other jurisdictions with applicable privacy laws.

3. Our Privacy Principles

Applied Radiation Oncology is committed to responsible data stewardship. We:

  • Collect and use only the personal data necessary for legitimate business and legal purposes
  • Limit access to personal data to authorized personnel and service providers
  • Protect data using appropriate technical, administrative, and physical safeguards
  • Design our systems and processes with privacy by design and by default
  • Maintain accurate and up-to-date information where reasonably possible
  • Are transparent about how and why we use personal data

4. Types of Personal Data We Collect

Depending on how you interact with us, we may collect the following categories of personal data:

  1. Account and Subscription Information
    • Name, email address, mailing address
    • Professional credentials and affiliation
    • Username, password (stored securely), and account activity
  2. Event, Webinar, and CME Participation
    • Registration details and contact information
    • Professional information required for accreditation
    • Attendance records and CME credit data
  3. Journal Submissions
    • Author names, contact details, institutional affiliation
    • Correspondence related to submissions and publication
  4. Marketing and Communications
    • Email address and communication preferences
    • Interaction data (e.g., email opens, clicks, survey responses)
  5. Images, Audio, and Video
    • Photographs, recordings, or testimonials from events or educational activities, where permission has been provided
  6. Information Collected Automatically
    • IP address, browser type, device information
    • Pages visited, referring URLs, and interaction data
    • Cookies and similar tracking technologies (see Section 8)

5. How and Why We Use Personal Data

We process personal data for the following purposes:

  • Managing subscriptions, memberships, and user accounts
  • Verifying eligibility for complimentary subscriptions or CME participation
  • Administering events, webinars, and accredited education
  • Awarding CME credit and maintaining required accreditation records
  • Communicating with users about services, updates, and educational opportunities
  • Sending marketing communications, where permitted by law and user preferences
  • Improving our products, services, and website functionality
  • Maintaining business operations with partners, vendors, and advertisers
  • Complying with legal, regulatory, tax, and accreditation requirements

6. Legal Bases for Processing (GDPR)

For individuals in the EU/EEA, we process personal data under one or more of the following legal bases:

  • Consent (e.g., email marketing, cookies, optional images or recordings)
  • Performance of a contract (e.g., subscriptions, event registration, journal submissions)
  • Legitimate interests (e.g., improving services, professional communications, fraud prevention)
  • Legal obligations (e.g., CME recordkeeping, financial compliance)

7. Cookies and Tracking Technologies

Our websites use cookies and similar technologies to:

  • Enable core site functionality
  • Analyze website traffic and usage
  • Improve user experience
  • Support marketing and communications

Where required by law, we obtain your consent before placing non-essential cookies. You can manage cookie preferences through your browser settings or applicable consent tools.

8. Webinar and Event Platforms

Applied Radiation Oncology uses third-party platforms, such as ON24, Zoom, Microsoft Teams, and Webinar.net, to host webinars and online events. Personal data submitted during registration or participation is processed by these providers in accordance with their own privacy policies and contractual obligations with us.

9. Children’s Privacy

Applied Radiation Oncology does not knowingly collect personal data from children. If we become aware that personal data of a child has been collected without appropriate consent, we will take steps to delete that information. Parents or guardians may contact us at privacy@appliedradiology.com with concerns.

10. Sharing of Personal Data

We may share personal data with trusted service providers that support our operations, including:

  • Payment processing
  • Membership and subscription management
  • Email and communications services
  • Event and education management platforms

These providers are contractually required to protect personal data and use it only for authorized purposes.

We may also disclose personal data when required by law, legal process, or to protect the rights, safety, or property of Applied Radiation Oncology, our users, or others.

11. International Data Transfers

Applied Radiation Oncology is based in the United States. When personal data of individuals in the EU/EEA is transferred outside those regions, we rely on approved transfer mechanisms, including:

  • Standard Contractual Clauses (SCCs) adopted by the European Commission
  • Supplementary safeguards where required

We work with our service providers to ensure appropriate protections are in place for international data transfers.

12. HIPAA Statement

Applied Radiation Oncology is not a HIPAA-covered entity and does not process protected health information (PHI) as defined under HIPAA in the ordinary course of its publishing and educational activities. Any health-related information processed in connection with CME activities is handled in accordance with applicable accreditation and contractual requirements.

13. Your Privacy Rights

  1. European Union / EEA
    • You have the right to:
      • Access your personal data
      • Request correction or deletion
      • Restrict or object to processing
      • Withdraw consent at any time
      • Request data portability
      • Lodge a complaint with a supervisory authority
  2. California (CCPA/CPRA)
    • California residents have the right to:
      • Know what personal information we collect and use
      • Request deletion or correction of personal information
      • Opt out of certain data sharing, where applicable
      • Not be discriminated against for exercising privacy rights

Requests may be submitted to privacy@appliedradiology.com. We may verify your identity before responding.

14. Data Security

We use reasonable administrative, technical, and physical safeguards to protect personal data, including encryption, access controls, and secure systems. While no system can guarantee absolute security, we regularly review and improve our security practices.

15. Data Retention

We retain personal data only as long as necessary for the purposes described in this policy, including:

  • 3 years:< complaints involving active members
  • 7 years: CME records and completed contracts
  • Permanent: membership applications and journal copyright transfer agreements, for archival and legal purposes

16.Changes to This Policy

We may update this Privacy & Data Policy from time to time. Material changes will be communicated through our website or email communications. The effective date at the top of this policy reflects the most recent update.