Privacy & Data Policy
Effective Date: February 1, 2026
1. About Applied Radiation Oncology
Applied Radiation Oncology is a medical trade journal published and operated by Anderson Publishing, Ltd. (“Anderson Publishing,” “we,” “us,” or “our”). Anderson Publishing, Ltd. is the legal entity responsible for the operation of Applied Radiation Oncology and serves as the data controller of personal data processed under this Privacy & Data Policy. We provide educational and professional content for imaging professionals primarily in radiology and radiation oncology through digital publications, digital platforms, accredited continuing medical education (CME) programs, webinars, and live, virtual, and on-demand events. For purposes of applicable data protection laws, including the EU General Data Protection Regulation (GDPR), Anderson Publishing, Ltd. is the data controller of personal data processed in connection with Applied Radiation Oncology.
Contact Information
Anderson Publishing, Ltd.
180 Glenside Avenue
Scotch Plains, NJ 07076
United States
privacy@appliedradiology.com
2. Scope of This Policy
This Privacy & Data Policy explains how we collect, use, store, share, and protect personal data when individuals visit our websites, subscribe to publications, create online accounts, submit manuscripts, register for webinars or events, or interact with our communications and marketing activities.
3. Our Privacy Principles
We collect and use only the personal data necessary for legitimate business purposes, limit access to authorized personnel and service providers, protect data using appropriate administrative, technical, and physical safeguards, maintain transparency regarding how personal data is used, and design our systems with privacy considerations in mind.
4. Data Protection Governance and Organizational Responsibility
Anderson Publishing maintains internal oversight of privacy and data protection practices through its senior management team responsible for digital operations and publishing management. Responsibilities include oversight of privacy policies, review of third-party vendors that process or store personal data, monitoring compliance with applicable privacy laws, and coordinating responses to privacy inquiries or security incidents. Anderson Publishing works with specialized third-party technology providers to manage infrastructure, subscriber databases, and digital communications platforms and periodically reviews these relationships to ensure they remain appropriate.
5. Types of Personal Data We Collect
Personal data may include name, email address, mailing address, professional credentials, institutional affiliation, account information, webinar registration information, and CME participation records. We may also collect limited technical information such as IP address, browser type, device information, and website usage data through cookies and analytics technologies.
6. How and Why We Use Personal Data
Personal data is used to manage subscriptions, administer webinars and educational programs, communicate with users, distribute newsletters and professional updates, manage journal submissions, maintain accreditation records for CME activities, improve our digital services, and comply with legal or regulatory obligations.
7. Cookies and Tracking Technologies
Our websites use cookies and similar technologies to support site functionality, analyze website traffic, and improve user experience. Users may manage cookie preferences through their browser settings.
8. Webinar and Event Platforms
We use third-party platforms such as Webinar.net and other event platforms to host webinars and online educational activities. Personal data submitted during registration or participation may be processed by these providers according to their own privacy policies and contractual obligations.
9. Sharing of Personal Data
Personal data may be shared with trusted service providers that support our operations, including email communication services, subscription management platforms, and webinar hosting providers. In sponsored programs such as webinars, personal information may be shared with the sponsoring organization only when the participant explicitly opts in to receive additional information.
10. Data Infrastructure and Third‑Party Platforms
Digital infrastructure supporting Applied Radiation Oncology is hosted on Microsoft Azure servers using encrypted HTTPS connections. Subscriber databases, circulation management, and email communications are managed by Omeda (Chicago, Illinois). Website content is managed through Agility CMS (Toronto, Canada). Educational webinars are hosted through Webinar.net. These platforms maintain their own infrastructure security and operational safeguards.
11. Data Security
We implement administrative, technical, and physical safeguards designed to protect personal data, including controlled access to systems, secure cloud infrastructure, password‑protected devices, and periodic security reviews.
12. Data Breach Response
If we become aware of a potential security incident involving unauthorized access to personal data, we will promptly investigate and take steps to contain and mitigate the situation. Where required by applicable law, affected individuals and appropriate authorities will be notified within legally required timeframes.
13. Data Retention
Personal data is retained only as long as necessary for operational, legal, or accreditation purposes. Certain records such as CME participation records may be retained for up to seven years in accordance with accreditation requirements.
14. International Data Transfers
Because Anderson Publishing operates in the United States, data submitted by individuals outside the U.S. may be transferred to and processed within the United States using appropriate safeguards and contractual protections.
15. Your Privacy Rights
Depending on applicable laws, individuals may have rights to access, correct, delete, or restrict processing of their personal data. Requests may be submitted to privacy@appliedradiology.com.
16. Changes to This Policy
We may update this Privacy & Data Policy periodically. The effective date listed above reflects the most recent update.
